Microsoft Ofiice 2007 - Creating Documents
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- Formatting Text Using the Mini Toolbar #4
- *Print a document after proofing a document and correcting errors *Use the Print command on the Office menu to change the print settings before printing *Number of copies *Page range *Default printer
- Formatting Text Using the Mini Toolbar #5
- *Print a document (con’t) *Click the Quick *Print command on the Office menu or the Print button on the Print Preview toolbar to print using the default print settings Prints a single copy of the entire document *The Quick Access toolbar can be customized to include the Quick Print button
- Creating a Document Using a Template #1
- *A template helps you create a formatted a document quickly *A template is a formatted document that contains placeholder text *You replace the placeholder text with your own text and save the file with a new filename *Word includes templates for faxes, letters, reports, brochures, memos, and other types of documents
- Creating a Document Using a Template #2
- *Replace placeholder text with your information
- Creating a Document Using a Template #3
- *Using the Undo, Redo, and Repeat commands *Reverse the last action with the Undo button *Restore a change that you reversed with the Redo button *Repeat a change with the Repeat command on the Edit menu
- Objectives #1
- *Understand word processing software *Explore the Word program window *Start a document *Save a document
- Objectives #2
- *Select text *Format text using the Mini toolbar *Create a document using a template *View and navigate a document
- Unit Introduction #1
- *Microsoft Word is a word processing program used to create: *Letters *Memos *Newsletters *Research papers *Web pages *Business cards *Resumes *Financial reports *Other types of documents
- Understanding Word Processing Software #1
- *Plan a document before you create it *Identify: *Message *Audience *Needed elements (charts, tables, etc.) *Appropriate tone and look for the document (formal, playful, etc.) *The purpose of and audience for a document determine its design
- Exploring the Word Program Window #1
- *The Word program window opens and displays a blank document *The insertion point indicates where text appears when you type
- Exploring the Word Program Window #2
- *The mouse pointer changes shape depending on its location in the Word program window *Each pointer is used for a different purpose *Click and type pointers position the insertion point and apply paragraph formatting
- Exploring the Word Program Window #3
- *The Ribbon contains tabs *Tabs include buttons for commands organized in groups *Quick Access toolbar contains frequently used commands and is customizable
- Exploring the Word Program Window #4
- *The Word program window *Title bar displays the program and document names *Office button opens a menu of commands related to managing and sharing documents *Microsoft Office Help button provides access to the Word Help system
- Exploring the Word Program Window #5
- *The Word program window (cont.) *Document window displays the current document *Rulers show margin, tab, and indent settings *Scroll bars are used to display different parts of the document in the document window
- Exploring the Word Program Window #6
- *The Word program window (cont.) *View buttons are used to switch between Word document views *Zoom level button and Zoom slider provide quick ways to enlarge and decrease a document onscreen view *Status bar shows page information, the location of the insertion point, and the on/off status of several Word features
- Starting a Document #1
- *Begin a new document by typing in a blank document in the document window *Word includes a word-wrap feature *As you type, the insertion point moves automatically to the next line when you reach the right margin *Press [Enter] only when you want to start a new paragraph
- Starting a Document #2
- *Insert text in a document by clicking to move the insertion point and then typing *Delete text *Press [Backspace] to delete the text before the insertion point *Press [Delete] to delete the text after the insertion point
- Starting a Document #3
- *Automatic features that might appear as you type *AutoComplete *AutoCorrect *Spelling and Grammar
- Saving a Document #1
- *To store a document permanently, you must save it as a file *When you save a file you give it a name, called a filename, and indicate the location to store the file *A filename identifies the file *Files can be stored on an internal hard disk, on a CD or jump drive, or in another location *Saving a file allows you to close the file and open it later for editing or printing
- Saving a Document #2
- *Save a file for the first time using the Save button on the Quick Access toolbar or the Save command on the Office menu *Assign a filename and a file location to a document using the Save As dialog box
- Saving a Document #3
- *After you save a file for the first time, save frequently as you work *Saving updates the stored copy of the file with your changes *Save changes using the Save button, the Save command, or [Ctrl][S]
- Selecting Text #1
- *You must select text before deleting, editing, or formatting it *Click and drag the I-beam pointer across text to select it *Selected text is highlighted
- Selecting Text #2
- *Formatting marks are special characters that appear on screen to help you edit and format text *Formatting marks do not print *Use the Show/Hide ¶ button turn the display of formatting marks off and on
- Selecting Text #3
- *To select text quickly, learn to use the mouse to select words, lines, paragraphs, and other large blocks of text
- Formatting Text Using the Mini Toolbar #1
- *Includes the most commonly used text and paragraph formatting commands *Appears faintly above selected text *Becomes solid when your point to it *Right-click selected text if the Mini toolbar disappears
- Formatting Text Using the Mini Toolbar #2
- *Printing a document - Before printing a document, examine it for errors in Print Preview
- Formatting Text Using the Mini Toolbar #3
- *Print Preview shows a document as it will look when printed *Enlarge the view of the document to see details *Reduce the view to see the overall layout *Edit the document text in Print Preview *Print the document from Print Preview *Click the Office button, point to Print, then click Print Preview to open Print Preview
- Viewing and Navigating a Document #1
- *Zoom feature *Enlarge document for a close-up view *Reduce document for an overview of the layout *Use tools in the Zoom group on the View tab
- Viewing and Navigating a Document #2
- *Use the Zoom level button on the status bar *Use the Zoom slider on the status bar
- Viewing and Navigating a Document #3
- *Scroll to display different parts of a document *Drag the scroll box up or down in the Vertical scroll bar *Drag the scroll box right or left in the Horizontal scroll bar *Click the Previous Page button *Click the Next Page button
- Viewing and Navigating a Document #4
- *Word includes different views, or ways of displaying a document *Print Layout view displays a document as it will look on a printed page *Full Screen Reading view displays document so it is easy to read onscreen
- Viewing and Navigating a Document #5
- *Word document views (cont.) *Web Layout view displays a document as it will look when viewed on a computer screen using a Web browser *Outline view displays the headings in a document in outline form *Draft view shows a simplified layout of a document, without margins, headers and footers, or graphics
- Summary #1
- *When you start Word, a blank document opens in the document window *To create a new document, begin typing in the blank document *Save the new document with a descriptive filename *As you edit the document, save your changes to it often
- Summary #2
- *Select text as you work *Format text using the Mini toolbar *Use Print Preview before printing *Save, print, and then close the document *When you are finished editing and creating documents, close all open files, and then close Word