SSIC
Terms
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- SECNAVINST 5210.11D outlines what information
- This instruction outlines process for segregating & filing Navy/Marine Corps records for categorizing & subject classifying information.
- What is required on all letters, messages, directives, forms & reports.
- SSIC
- Can codes that are not approved be assigned
- Only approved codes will be assigned, however, expansion of the system for filing purposes is authorized following normal maintenance procedures
- We should File and Control IAW what INSTRUCTION
- File Location & Control: assign personnel, perform periodic reviews, & determine records retention & disposal standards IAW SECNAVINST 5212.5C
- What is included in File material
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File Material:
1)Only include incoming document
2)Copy of outgoing correspondence & essential supporting documents - What should be used for File Maintenance.
- File Maintenance: use fasteners rather than staples, clips or rubber bands
- When do we close budget files
- Closing Files: close budget & accounting files end of each fiscal year; others – stay current until an action ends or event occurs
- What is a SSIC what does it consist of and stand for
- Is a 4 or 5-digit number that stands for the subject of the document
- SSIC is broken down in how many subjects.
- System broken down into 13 major subjects
- SSIC are broken down further into what subdivisions
- Major subjects further broken down into primary, secondary, and tertiary subdivisions – primary are designated by last 3 digits of the code number
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SSIC 5211
What is the primary subject # in this SSIC?
What is the secondary subject # in this SSIC?
What is the tertiary subject # in this SSIC? -
primary - 200
secondary - 10
tertiary - 1 - How do we assign SSIC
- Assign SSIC that closely describes the subject
- What do we use to subdivide in filing
- Can subdivide using SNDL or 2 SSICs in filing
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Military Personnel
Subjects relating solely to administration of military personnel
Subject Group - 1000-1999
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Operations & Readiness
Subjects relating to operational plans, fleet operations, training & readiness, warfare techniques, intelligence, and research & development
Subject Group - 3000 – 3999
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Telecommunications
Subjects relating to general communication matters & systems & equipment
Subject Group - 2000 – 2999
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Logistics
Subjects relating to logistical support, including procurement, supply control, property,
travel, maintenance, and construction
subject group - 4000 – 4999
-
General Admin & Management
Subjects relating administration, organization, & management of the Department of the Navy, including general personnel matters
subject group - 5000 – 5999
-
Medicine & Dentistry
Subjects relating to medical matters such as physical fitness, general medicine, preventive medicine, dentistry, and equipment & supplies
subject group - 6000 – 6999
-
Financial Management
Subjects relating to financial administration of the Department of the Navy
subject group - 7000 – 7999
-
Ordnance Material
Subjects relating to types of ordnance material & weapons, including ammunition and explosives, fire control & optics, & combat vehicles
subject group - 8000 – 8999
-
Ships Design & Material
Subjects relating to design & characteristics of ships, & material & equipment
subject group - 9000 – 9999
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General Material
Subjects relating to general categories of material not included in specialized material groups including photographic, audiovisual, television, & video equipment
subject group - 10000 – 10999
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Facilities & Activities Ashore
Subjects relating to ashore structures & facilities, transportation, utilities & services
subject group - 11000 – 11999
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Civilian Personnel
Subjects relating solely to administration of civilian personnel (ie. Military personnel under 1000 series, general personnel subjects included under 5000 series)
subject group - 12000 – 12999
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Aeronautical/Astronautical Material
Subjects relating to aeronautical & astronautical material, including parts, accessories, & instruments, types of aircraft & vehicles
subject group - 13000 – 13999
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Coast Guard Missions
Subjects relating solely to administration and mission of the Coast Guard
subject group - 16000 – 16999
- What are some Guidelines for Requesting Changes
-
Guidelines for Requesting Changes
- Submitted to Director, Naval Data Automation Command, Code 81
- Subjects that have relevance to a large segment of the Navy