Common Core 104 Shipboard Org & Admin Fundamentals
Terms
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- Has the ultimate responsibility for the safety, well being & efficiency of his/her command, as established by Navy Regs, general orders, customs & traditions.
- Commanding Officer (CO)
- He/she is the direct representative of the CO, is in charge of maintaining the general efficiency of the ship, keeps CO informed of all significant matters pertaining to the command & responsible under the CO for the organization, performance of duty
- Executive Officer (XO)
- Assigned administratively to the XO & assists the CO in advisory capacity in all matters concerning welfare, job satisfaction, discipline, morale, uitilization, & training of enlisted members.
- Command Master Chief (CMC)
- He/she is the representative of the CO in all matters pertaining to their department in the performance of his/her duties & reports to XO for administrative matters & keeps CO informed as to the operational readiness of his/her dept.
- Department Head
- Assigned by CO to head a division of a unit's organization & responsible for the proper performance of duties assigned to that division & for conduct of subordinates.
- Division Officer
- The most senior CPO or PO & assists the Division Officer in the administration, supervision & training of personnel within that division.
- Division Leading CPO (LCPO)
- The senior Petty Officer in charge of a maintenance group & is responsible to the Dept Head via the LCPO, for 3M system operation w/in his/her work center.
- Work Center Supervisor (WCS)
- Responsible for damage control functions & related damage matters pertaining to the division.
- Division Damage Control PO (DCPO)
- The career information program manager; establishes an effective career-counseling program, maintains retention statistics, & keeps CO informed on matters concerning retention.
- Command Career Counselor (CCC)
- Manages all facets of 3-M program & reports to XO for coordination & direction.
- Ship's 3-M Coordinator
- Acts as a liaison to the CO on behalf of command's family members.
- OMBUDSMAN
- Functions as the command's principal advisor on matters related to Personal Financial Management & provides counseling to individual member's of the command.
- Financial Specialist
- Responsible to CO for all drug/alcohol abuse Level I programs, to include, administration of the program locally, admin screenings, prevention, education, & preparing reports.
- DAPA
- Ensures the QA concept of prevention of defects is reached from the start of maintenance operation to its completion.
- Quality Assurance Coordinator
- Responsible for maintaining health of crew members, making inspections, & advising CO on hygiene & sanitiation affecting the command.
- Medical Dept
- Responsible for a comprehensive safety program based on objectives by the CO & oversees unit-wide planning of safety program.
- Safety Officer
- Responsible for monitoring that safety is being carried out w/in their division.
- Divisional Safety Petty Officer
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Responsible for management of the command information & personnel security program
& serves as CO's advisor & direct representative in matters of security of classified information & personnel security. - Security Manager
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Discuss the purpose of a shipboard battle organization in relation to the following:
Command & Ship Control -
Command: is exercised by the CO who directs the ship's course of action in battle.
Ship Control: involves the safe navigation of the ship & its functions are conning, maintaing operational control during reduced conditions of readiness & keeping CO, XO & other stations informed of the current situation. -
Discuss the purpose of a shipboard battle organization in relation to the following:
Operations Control - Assists command & control in the evaluation, planning & execution of courses of action in response to a given tactical situation & provides capability for detection, comms, EW, & ship handling/maneuvering during battle conditions.
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Discuss the purpose of a shipboard battle organization in relation to the following:
Weapons Control - Provides centralized coordination & monitoring of missile systems & gun batteries, as well as, offensive & defensive weapons capability during battle conditions. (Typically TAO exercises Weapons Control, by negation, for CO).
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Discuss the purpose of a shipboard battle organization in relation to the following:
Engineering Control - The Engineering Officer's battle station is located in main control or Central Engineerig Control Station, supervises control of the main propulsion & auxiliary equip & oversees damage control, & reports to the bridge.
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Discuss the purpose of a shipboard battle organization in relation to the following:
Damage Control - Located in Central Control Station, responsible for maintaining an up-to-the-minute picture of sustained damage, repair party action, etc. & reports to the bridge.
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Discuss the purpose of a shipboard battle organization in relation to the following:
Primary Flight Control - Consists of the control of shipboard acft & those operations incidental to launching & recovering acft & Ops Officer is responsible to these ops assisted by the helo control officer.
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Discuss the purpose of a shipboard battle organization in relation to the following:
Mine Countermeasures Control - A collective term applied to minesweeping & minehunting, which includes, sonar ops, lookouts, special mine watches, ship control & damage control measures.
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Discuss the purpose of a shipboard battle organization in relation to the following:
Debarkation Control - Organizes & controls the movement of personnel, material & supplies to debarkation stations, as well as, boats & life rafts.
- ___________ bills explain how the ship executes day-to-day business, (e.g., Formation & Parade Bill, General Visiting Bill, Zone Inspection Bill, Personnel Assignment Bill, etc.).
- Administrative
- This bill sets forth policies & procedures in such areas such as deck ops including small boat ops, darken ship, diving, dry docking, flight ops, towing, as well as, navigation of ship & replenishment, EMCON, equip tag-out, fire control party, &a
- Operational
- This bill provides & organizes prescribed procedures & assigns responsibilities for controlling effects of major emergencies or disaster suffered by the ship, (e.g., collision, CBR, battle damage, internal & external explosion, etc.).
- Emergency
- The _____________ bill assigns responsibility & promulgate procedures for handling particular situations, (e.g., evacuating civilians, holding POW's, search & seizure & anti-sneak/swimmer).
- Special
- The primary purpose of the ___________ Bill is to assign Ship's Force to battle stations under various conditions or readiness.
- Battle
- Consists of a composite of other bills & is the CO's summary of assignments of personnel to duties & stations specified w/in each of the MILIUS's bills & its purpose is to inform division personnel of those assignments.
- Watch, Quarter & Station
- What report is taken at 2000 hrs by the XO at sea, by the CDO in port concerning all dept's on the condition of the ship?
- 8 O'Clock Reports
- What report(s)include the Boat, Draft, Combat Systems (magazine temp report), Muster, Chronometer, & Fuel, & Oil & Water & are received by the CO by (inport: MOOW & at sea: QOOW)?
- 12 O'Clock Reports
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Discuss the purpose & general rules for counseling:
Personnel -
- Should be done in private,
- 2-person integrity for members of opposite sex,
- No distractions, (phone calls, personnel walking in, etc.). -
Discuss the purpose & general rules for counseling:
Performance -
- Its purpose is to enhance professional growth, encourage personal development, & improve comms among all members w/in command.
- Should be frank, open discussion of individual performance w/ reference to the 7 performance traits via the fitness or evaluation report. - Describe the effects of enlisted evaluations on the following: Honorable Discharge
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- Member has met the standard of acceptable conduct & performance for naval personnel,
- A final individual trait mark of 2.0 or higher in current enlistment,
- received a rating from good to excellent for services in the Navy. - Describe the effects of enlisted evaluations on the following: General Discharge
- Separated from the service, under honorable conditions, W/OUT a sufficiently meritorious military record to deserve an honorable discharge.
- Describe the effects of enlisted evaluations on the following: Other Than Honorable Discharge
- Occurs for misconduct or security reasons.
- Describe the effects of enlisted evaluations on the following: Bad Conduct Discharge (BCD)
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- Separated from service under conditions OTHER than honorable,
- may be received ONLY by an approved sentence of a general or a special court-martial. - Describe the effects of enlisted evaluations on the following: Advancement
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- Based on performance evaluation used by various selection boards for advancement selection,
- Must meet minimum performance criteria PMA 3.0 or above for E-4/5/6/7, - Describe the effects of enlisted evaluations on the following: Good Conduct Awards
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- Medal established by SECNAV on 26 APR 1869,
- given to those who are well qualified in ALL phases of conduct & performance,
- Eligibility deteremined by evaluation performance mark criteria,
- Must not have a mark below 2.0 - Describe the effects of enlisted evaluations on the following: Eligibility for Reenlistment
- Based on enlisted evaluations & deteremines type of discharge received, continuation of service, appointment to commissioned status, & special educational programs.
- Describe the effects of enlisted evaluations on the following: Assignment
- Based on performance evaluations for assignment to special duties or oversees commands.
- Its purpose is to electronically transmit correspondence of an urgent nature & rapidly, briefly & clearly convey a written thought, ideal or requirement.
- A Naval Message
- It allows individuals & activities the opportunity to exchange information by computer.
- What component of a message consists of six digits & is assigned for identification & file purposes only?
- Date Time Group (DTG)
- What component of a message is designated as the originator message address?
- From line
- What component of a message contains the designation of the action addresses?
- To line
- What component of a message contains the designation of the information addresses?
- Info line
- What component of a message indicates the classification of the message & special handling markings?
- Classification/Declassication line
- What component of a message identifies the subject matter of the message?
- Standard Subject Identification Code (SSIC)
- What component of a message indicates the basic contents of the message?
- Subject line
- What component of a message contains special elements at the beginning of the text that serves as a guide & assists the automated internal routing of messages, (e.g., For CO/XO only)?
- Passing instructions
- What component of a message is used to avoid repeating lengthy quotations or references w/in the text of a message?
- Reference line
- What component of a message is used to clarify the reference line when only one reference line is used?
- Amplifying information line
- What component of a message is used to clarify the references when more than one reference is used?
- Narrative information line
- What component of a message is the part that contains the thought or idea that the drafter desires to communicate?
- Text
- What service record page is a dependency application/record of emergency data & is used by both enlisted & officer personnel?
- Page 2
- What form is used for Page 2 entries?
- NAVPERS 1070/602
- What service record page provides a chronological record of NEC's, designators assigned, Navy schools attended, training courses, PQS, advancements, change in rate or rating, awards, & general education?
- Page 4
- What form is used for Page 4 entries?
- NAVPERS 1070/604
- What service record page contains miscellaneous entries of information NOT recorded elsewhere in service record or detailed info that may be required in clarification of entries on other pages of service record?
- Page 13
- What form is used for page 13 entries?
- NAVPERS 1070/613
- What montly statement is a list of all personnel assigned to an activity & provides present & future manning status of activity, as well as, permanent historical record of an activity's enlisted personnel account?
- Enlisted Distribution Verification Report (EDVR)
- The EDVR is organized into how many sections?
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12...
1. Propsective gains
2. Prospective losses
3. Alpha list
4. Total personnel onboard by rate
5. Personnel status summary #
6. CNO billets authorized revision
7. Billet/personnel inventory
8. NEC inventory section
9. Officer/enlisted diary message summary
10. Duty preferences
11. Security/data validation section
12. TAD & embarked personnel - Explain the use of of a Report & Disposition of Offenses.
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- ANYONE may report an offense subject to trial by court-martial,
- Should be forwarded to immediate commander of suspect,
- Each commander has the discretion to dispose of offenses by members of that command, (usually immediate commander of person accused),
- allegations of offenses should be disposed of in a timely manner at lowest appropriate level of disposition.
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Define the following in reference to a personal misconduct determination:
In line of duty -
- Whether or not misconduct is involved becomes an integral part of the line of duty determination.
- Misconduct can NEVER be in the line of duty -
Define the following in reference to a personal misconduct determination:
Not in the line of duty, not due to member's own misconduct - An injury has incurred, but not as a result of misconduct & not in the line of duty, (e.g., member hit by a drunk driver or by a felonious assault & results in the absence or interference w/ the performance of his/her required duties.
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Define the following in reference to a personal misconduct determination:
Not in the line of duty, due to member's own misconduct - Injury has incurred as a result of the member's own misconduct must be accompanied by a finding or determination that injury was incurred NOT in the line of duty.
- What is the purpose of the Command Equal Opportunity Program (CMEO)?
- To attain & maintain a high state of morale, discipline & military effectiveness & promote personal respect w/in the command, as well as, maintain a positive equal opportunity environment.
- Responsible for conducting annual command specific training of EO initiatives & Navy Rights & Responsibilities (NR&R) workshops.
- Command Training Team (CTT)
- Conducts annual assessment of EO climate through analysis within command.
- Command Assessment Team (CAT)
- Series of lectures/training presenting Navy EO principles, policies, & procedures.
- Navy Rights & Responsibilities (NR&R)
- The _____________ provides the command the ability to accurately assess the current EO status & is the critical element to the ultimate effectiveness & success of the command.
- Command Assessment
- Formed plan w/ objectives & checkpoints to analyze the EO program to ensure proper actions are being taken & objectives are being carried out; reviewed annually & retained for 36 mo.
- Plan of Action & Milestone (POA&M)
- A method of identifying hazards, assessing risks, & implementing controls to reduce the risk associated w/ any operation & helps define the risk & control it where possible.
- Operational Risk Management (ORM)