creating documents A michael smith
Terms
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- Microsoft Word
- is a word processing program used to create: Letters Memos Newsletters Research papers Web pages
- A word processing program
- is software that allows you to enter, edit, and format text and graphics Copy and move text Format text with fonts and color Format and design page layout Insert tables, charts, diagrams, and graphics
- Processing Software
- graphic, header,formatting text,and colum
- Understanding Word Processing Software
- Plan a document before you create it Identify: Message Audience Needed elements (charts, tables, etc.) Appropriate tone and look for the document (formal, playful, etc.)
- Word program window
- opens and displays a blank document
- insertion point
- indicates where text appears when you type
- The mouse pointer
- changes shape depending on its location in the Word program window Each pointer is used for a different purpose Click and type pointers position the insertion point and apply paragraph formatting
- The Ribbon
- contains tabs
- Tabs
- include buttons for commands organized in groups
- Quick Access toolbar
- contains frequently used commands and is customizable
- Title bar
- displays the program and document names
- Office button
- opens a menu of commands related to managing and sharing documents
- Microsoft Office Help button
- provides access to the Word Help system
- Document window
- displays the current document
- Rulers
- show margin, tab, and indent settings
- Scroll bars
- are used to display different parts of the document in the document window
- View buttons
- are used to switch between Word document views
- Zoom level button and Zoom slider
- provide quick ways to enlarge and decrease a document onscreen view
- Status bar
- shows page information, the location of the insertion point, and the on/off status of several Word features
- Starting a Document
- Begin a new document by typing in a blank document in the document window
- word-wrap
- As you type, the insertion point moves automatically to the next line when you reach the right margin Press [Enter] only when you want to start a new paragraph
- Insert
- text in a document by clicking to move the insertion point and then typing
- Delete
- text
- Backspace]
- to delete the text before the insertion point
- Automatic features that might appear as you type
- AutoComplete AutoCorrect Spelling and Grammar
- file
- To store a document permanently, you must save it as a file
- save
- When you save a file you give it a name,
- filename
- and indicate the location to store the file
- Save button
- Save a file for the first time using the Save button on the Quick Access toolbar
- Save command
- on the Office menu
- Save As dialog box
- Assign a filename and a file location to a document using the Save As dialog box
- Save button, the Save command,
- Saving updates the stored copy of the file with your changes
- select
- Click and drag the I-beam pointer across text to select it Selected text is highlighted
- Formatting marks
- are special characters that appear on screen to help you edit and format text Formatting marks do not print Use the Show/Hide ¶ button turn the display of formatting marks off and on
- Print Preview
- Printing a document - Before printing a document, examine it for errors in Print Preview