cueFlash

Glossary of Office Administration CPS Chapter 3 Vocabulary

Start Studying! Add Cards ↓

Accession record
Official log listing the names to which numbers have already been assigned.
Alphabetic filing system
Classification system based on the 26 letters of the alphabet as the primary divisions.
Alphanumeric code
Combination of alphabetic characters and numbers used in a filing code.
Area codes
Numeric codes that represent geographic zones for telephone networks across the United States.
Block codes
Groups (blocks) of numbers that are reserved for records that have a common feature or characteristic.
Chronological system
Filing system that utilizes calendar dates as the significant division of the system.
Decimal-numeric system
Filing system that expands a simple numeric arrangement in which the major divisions of a subject (topic) are subdivided and assigned a number, followed by a decimal point and one or more digits for further subdivisions.
Dewey Decimal System
Most widely known decimal-numeric filing classification system primarily used for cataloging library books into ten general categories.
Duplex numeric system
Filing system in which file numbers may have two or more sets of code numbers separated by a dash, comma, period, or space.
Filing segment
One or more filing units (the total name, a number, or a subject) used for filing purposes.
Filing standard
Procedure to follow in establishing consistent filing rules and developing the documentation needed to support the rules applied within a given organization.
Filing unit
A number, a letter, a word, or any combination of those that form a character string used for filing.
Geographic filing system
Classification system in which records are arranged alphabetically according to geographic locations.
Library of Congress system
Alphanumeric filing classification system developed in the 1900s used for cataloging library books according to 21 major areas of knowledge that includes one or two alphabetic letters and a series of numbers that designate subdivisions within categories.
Middle-digit system
Numeric filing system typically used for numbers with six digits or fewer in which the middle digits are the primary indexing unit.
Mnemonic code
Numeric code assigned to an item that takes on additional meaning about the item.
Numeric filing system
Indirect-access system that consists of various combinations of numeric codes assigned to names of individuals, organizations, or subjects.
Relative index
Card containing reference information for files using a numeric or alphanumeric classification system; a backup for numeric and alphanumeric systems that consists of cards filed alphabetically, providing a complete list of names or subjects already included in the filing system; individual cards or computer listing of all names in alphabetic order to which numbers have been assigned.
Sequential files
Straight numeric filing system in which files are arranged in consecutive order, from the lowest number to the highest number; also known as serial files.
Serial files
Straight numeric filing system in which files are arranged in consecutive order, from the lowest number to the highest number; also known as sequential files.
Soundex code
Alphanumeric code that includes an alphabetic letter (the first letter of the name being coded) and three numbers representing the consonant sounds in the name.
Subject filing system
Classification system in which records are arranged in alphabetic order according to topics or categories.
Terminal-digit system
Numeric filing system in which the primary indexing units are the last digits in the number.
ZIP + 4 Codes
Zone Improvement Program Codes that are used by the U.S. Postal Service to expedite mail deliveries throughout the United States.

Add Cards

You must Login or Register to add cards