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Glossary of BUPERSINST 1610.10

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WHAT DIRECTIVE PROVIDES GUIDANCE IN PERFORMANCE EVALUATION AND COUNSELING?
BUPERSINST 1610.10
WHO MUST COMMANDING OFFICERS SUBMIT PROPERLY AUTHORIZED FITNESS AND EVALUATION REPORTS ON?
ANY MEMBER WHO HAS REPORTED TO THEM FOR ACTIVE DUTY, WHETHER JUNIOR OR SENIOR TO THEM IN GRADE.
HOW ARE PERFORMANCE TRAITS GRADED?
ON A 5-POINT SCALE, FROM 1.0(LOWEST) TO 5.0(HIGHEST)
WHAT PERFORMANCE TRAIT GRADE REPRESENTS PERFORMANCE TO FULL NAVY STANDARDS?
3.0
WHAT FITREPS IS NO PROMOTION RECOMMENDATION HIGHER THAN "PROMOTABLE" ALLOWED?
PAYGRADES 0-1 AND 0-2 (WITH THE EXCEPTION OF LIMITED DUTY OFFICERS)
HOW ARE COMMANDING OFFICERS AND OFFICERS IN CHARGE AUTOMATICALLY "REPORTING SENIORS?"
BY VIRTUE OF THEIR COMMAND AUTHORITY.
WHAT REPORTS MAY BE SIGNED BY AN ENLISTED OFFICER IN CHARGE IN THE GRADE OF E-9 AND CIVILIANS IN COMMAND POSITIONS IN THE GRADE OF GS-11?
REPORTS ON E-5 AND BELOW.
WHAT REPORTS MAY BE SIGNED BY A CHIEF PETTY OFFICER OR SENIOR CHIEF PETTY OFFICERS?
REPORTS ON E-4 AND BELOW ONLY
WHAT SIGNATURES ARE REQUIRED ON EVALS FOR E-6 PERSONNEL AND BELOW?
A RATER AND SENIOR RATER, AS WELL AS THE REPORTING SENIOR.
WHO MAY BE THE RATER FOR E-1 TO E-4 PERSONNEL?
AN E-6 OF CIVILIAN EQUIVALENT.
WHO MAY BE THE RATER FOR E-5 AND E-6 PERSONNEL?
A CHIEF PETTY OFFICER WHENEVER POSSIBLE, OR THE RATER MAY BE A MILITARY OR CIVILIAN SUPERVISOR WHO IS AN E-7 EQUIVLENT OR HIGHER.
TYPICALLY, WHO WILL BE THE SENIOR FOR ENLISTED EVALS?
THE MEMBER'S DIVISION OFFICER OR DEPARTMENT HEAD.
WHO DETERMINES THE COUNSELING METHODS USED AT A COMMAND?
THE COMMANDING OFFICER OR OFFICER IN CHARGE.
WHEN DOES PERFORMANCE COUNSELING START?
WITH A FAIR ASSESSMENT OF THE MEMBER'S PERFORMANCE AND CAPABILITIES, TO WHICH THE MEMBER CONTRIBUTES.
WHAT MUST NEVER BE PROMISED DURING COUNSELING SESSION?
A FUTURE PROMOTION RECOMMENDATION.
WHAT ARE THE THREE TYPES OF PERFORMANCE REPORTS?
REGULAR, CONCURRENT, AND OPERATIONAL COMMAND REPROTS
WHAT TRAIT GRADE IS IS RESERVED FOR PERFORMANCE THAT IS FAR ABOVE STANDARDS?
5.0
WHAT TRAIT GRADE SHOULD BE ASSIGNED TO THE MAJORITY OF SAILORS?
2.0-4.0 RANGE.
WHAT TRAIT GRADE IS GIVEN FOR "SUPERSTAR PERFORMANCE" WHERE THE MEMBER COULD BE PROMOTED TWO PAYGRADES AND STILL BE A STANDOUT IN TRAIT?
5.0
WHAT TRAIT IS GIVEN FOR "ADVANCED PERFORMANCE" WHERE THE MEMBER IS READY FOR PROMOTION IN THE TRAIT RIGHT NOW?
4.0
WHAT TRAIT GRADE IS GIVEN FOR "FULLY-QUALIFIED" JOURNEYMAN PERFORMANCE WHO CAN HANDLE THIS ASPECT OF THE NEXT HIGHER PAYGRADE?
3.0
WHAT GRADE IS GIVEN FOR "USEFUL AND PROMISING PERFORMANCE??
2.0
WHAT SHOULD BE THE BASIS FOR COMMENTS IN THE COMMENTS BLOCK?
VERFIABLE FACTS.
WHERE IS NUMERICAL RANKING AMONG PEERS AUTHORIZED?
IN THE COMMENTS BLOCK.
WHEN MUST ALL E-1 TO E-4 REPORTS BE TYPED, BATCHED, AND FORWARDED TO COMNAVPERSCOM?
BEGINNING 15 JUNE 2006.
WHEN ARE CONTINUATION SHEETS AND ENCLOSURES ALLOWED WITH REPORTS?
WHEN AN ENDORSED STATEMENT IS SUBMITTED BY THE MEMBER OR WHEN A FLAG OFFICER ENDORESEMENT IS REQUIRED.
WHEN MUST YOU SPECIFICALLY SUBSTANTIATE GRADES IN THE COMMENTS SECTION OF A REPORT?
ALL 1.0, THREE 2.0, ALONG WITH ANY GRADE BELOW 3.0 IN COMMAND OR ORGANIZATIONAL CLIMATE/ EQUAL OPPORTUNITY.
WHEN MAY A MARK OF "PROGRESSING" NOT BE ASSIGNED ON AN EVAL?
WHEN A RECOMMENDATION FOR ADVANCEMENT HAS BEEN GIVEN IN A PREVIOUS REPORT IN THE SAME PAYGRADE.
WHAT WERE SUMMARY GROUPS FORMERLY KNOWN AS?
COMPARISON GROUPS.
GENERALLY, WHAT ARE ENLISTED SUMMARY GROUPS?
CONSISTS OF ALL MEMBERS IN THE SAME PAY GRADE (REGARDLESS OF RATING) AND SAME PROMOTION STATUS, WHO RECEIVETHE SAME TYPE OF REPORT FORM THE SAME REPORTING SENIOR ON THE SAME ENDING DATE.
WHAT IS MANDATORY ON THE BOTTOM OF THE SUMMARY LETTER IN THE BLOCKS PROVIDED?
VERIFY OR HANDWRITE POC'S EMAIL ADDRESS AND TELEPHONE NUMBER.
WHEN MAY A REPORTING SENIOR, FOR GOOD CAUSE, SUBMIT AND ADMINISTRATIVE CHANGE OR EVALUATION SUPPLEMENT?
WITHIN TWO YEARS FROM THE ENDING DATE OF A REPORT.
WHEN MAY A MEMBER SUBMIT A STATEMENT TO THE RECORD CONCERNING THEIR REPORT?
EITHER AT THE TIME OF THE REPORT OR TWO YEARS AFTER.
HOW LONG MUST A REPORTING SENIOR DETERMINE THE NUMERICAL ERROR CODES FOR REJECTION REPORTS?
ITS ANNOTATED ON BOL CONTINUITY PAGE.
WHAT ARE THE ENDING DATES FOR ENLISTED FITREPS/EVALS?
ALWAYS ON THE 15TH DAY OF THE MONTH.
WHAT ARE THE ENDING DATES FOR OFFICER FITREPS?
ALWAYS ON THE LAST DAY OF THE MONTH.
WHEN MAY A PERIODIC REPORT BE OMITTED?
WHEN THE MEMBER HAS RECEIVED A GRADED REGULAR REPORT WITHIN THE PAST THREE MONTHS.
WHO ARE "FTS" PERSONNEL?
MEMBERS OF THE U.S. NAVY RESERVE WHO ARE "FULL TIME SUPPORT" (FTS). FORMERLY KNOWN AS TARS, OFFICERS HAVE DESIGNATORS AS XXX7.
WILL A REPORT BE CONSIDERED ADVERSE SOLELY BECAUSE IT MAY MAKE THE MEMBER LESS COMPETITIVE THAN ANOTHER FOR PROMOTION OR ASSIGNMENT?
NO
WHEN MAY RATERS AND REPORTING SENIORS KEEP NOTES FOR THEIR PERSONAL USE AS MEMORY AIDS?
WHEN THE MATERIALS ARE SAFEGUARDED TO PREVENT UNAUTHORIZED DISCLOSURE AND AREN'T CIRCULATED TO ANYONE ELSE.
WHEN MUST REPORT DRAFTS BE DESTROYED?
WHEN THE FINISHED REPORT IS SIGNED.
HOW ARE REPORTS ON OFFICERS RETAINED BY COMMANDS?
IN CIMMAND FILED, RATHER A LOG OF THE FITREPS IS MAINTAINED ON THEIR SUBMISSION AND THE PERIODS COVERED.
WHO SUPPLIES APPLICATION PROGRAMS TO SUPPORT AUTOMATED PREPARATION AND SUBMISSION OF FITREPS AND EVALS?
COMNAVPERSCOM (PERS-311)
WHAT TYPEFACE IS USED FOR FITREPS AND EVALS PREPARED WITH A TYPEWRITER OR WORD PROCESSOR?
10 OR 12 POINT
WHAT FORMAT IS USED FOR ENTERING THE ADMINISTRATIVE BLOCKS OF FITREPS AND EVALS?
ALL CAPS
WHAT FORMAT IS USED FOR ENTERING INFO IN THE NARRATIVE BLOCKS OF FITREPS AND EVALS?
BOTH UPPER AND LOWER CASE
WHAT IS THE FORMAT FOR ENTERING A MEMBER'S NAME IN BLOCK 1?
LAST NAME, FIRST NAME, MI, AND SUFFIX
EXAMPLE: HUNT, SHEENA S
WHAT GRADE OR RATE IS ENTERED IN BLOCK 2?
THE ONE THE MEMBER IS WEARING ON THE ENDING DATE OF THE REPORT.
WHAT IS THE FORMAT FOR ENTERING TWO ENLISTED DESIGNATORS IN BLOCK 3?
SEPARATE THEM WITH A SLASH
BLOCK 6 (UIC) WILL MATCH WHAT OTHER BLOCK ON THE REPORT?
THE PRIMARY UIC OF THE REPORTING SENIOR IN BLOCK 26.
WHAT IS INDICATED BY AN ENTRY OF "FROCKED" IN BLOCK 8 (PROMOTION STATUS)?
FROCKED TO THE GRADE OR RATE ENTERED IN BLOCK 2, BUT NOT YET REGULARLY PROMOTED.
WHEN IS AN "X" PLACED IN BLOCK 16 (NOT RESERVED REPORT)?
WHEN THE REPORT IS A WHOLLY NOT OBSERVED REPORT
WHAT IS ENTERED IN BLOCK 21 (BILLET SUBCATEGORY) IF THERE IS NO BILLET SUBCATEGORY CODE?
NA (DO NOT LEAVE BLANK)
WHAT GRADE IS ENTERED IN BLOCK 23 (GRADE) FOR A RESERVIST WHO IS A CIVILIAN REPORTING SENIOR?
THEIR CIVILIAN GRADE, NOT THEIR MILITARY GRADE.
WHAT IS THE MAXIMUM AMOUNT OF CHARACTERS AND SPACES MAY BE ENTERED IN BLOCK 25 FOR THE REPORTING SENIOR'S TITLE?
14
WHAT COPIES OF A REPORT MAY BLOCK 27 (SSN) NOT CONTAIN A REPORTING SENIOR'S SSN?
MEMBER'S COPY, ENLISTED MEMBER'S FIELD SERVICE RECORD COPY AND THE COMMAND FILES. THE NPC FILE COPY MUST CONTAIN THE SSN IN ORDER TO TRACK THE REPORTING SENIOR'S CUMULATIVE AVERAGE.
WHAT ADDITIONAL ACTION IS REQUIRED IF "NOT PERF" IS ENTERED IN BLOCK 30 (DATE COUNSELED)?
A BRIEF EXPLANATION MUST BE ENTERED IN BLOCK 31.
WHERE IS BLOCK 31 (COUNSELOR) SIGNED?
ONLY ON THE COUNSELING WORKSHEET.
WHAT IS INDICATED BY A MEMBER'S SIGNATURE IN BLOCK 32 (SIGNATURE OF INDIVIDUAL COUNSELED)?
VERIFIES THAT BLOCKS 30 AND 31 ARE ACCURATE, AND DOES NOT NECESSARILY MEAN THAT THE COUNSELING WAS CONSIDERED ADEQUATE.
WHAT IS INDICATED BY A MARK OF 4.0 IN BLOCK 39?
AN ABOVE AVERAGE CONTRIBUTION TOWARDS ACHIEVING GOALS
WHEN MAY A MEMBER RECEIVE A 5.0 IN MILITARY BEARING/ CHARACTER?
ONLY WHEN MEMBER MEETS ALL 5.0 TRAITS.
WHERE WILL YOU FIND THE INDIVDUAL TRAIT AVERAGES FOR BLOCK 40?
TABLE 1-2 OF ENCLOSURE (2) OF THE EVALMAN.
WHAT IS ENTERED IN EVAL BLOCK 44 (QUALIFICATIONS/ACHIEVEMENTS)?
ONLY COMPLETED, NOT ANTICIPATED ACHIEVEMENTS
WHAT IS ENTERED IN EVAL BLOCK 41 AND FITREP BLOCK 40 (CAREER RECOMMENDATIONS) IF NONE
EITHER "NA" OR "NONE"
WHAT FITREP BLOCK IS USED FOR QUALIFICATIONS AND ACHIEVEMENTS FOR E-7 TO O-6 MEMBERS?
BLOCK 41 (COMMENTS ON PERFORMANCE)
IN EVAL BLOCK 45 AND FITREP BLOCK 42 (INVIDUAL PROMOTION RECOMMENDATION), WHAT ARE RECOMMENDATIONS FOR PROMOTION?
PROMOTABLE, MUST PROMOTE, AND EARLY PROMOTE.
WHEN MAY A RECOMMENDATION OF MUST PROMOTE OR EARLY PROMOTE NOT BE ASSIGNED?
WITH ANY ASSESSED AS 2.O
WHAT HAPPENS FOR ANY ENLISTED MEMBER WHO RECEIVES ANY 1.0 TRAIT GRADE?
THEY LOSE THEIR ELIGILBILITY FOR THEIR GOOD CONDUCT MEDAL AND MUST REESTABLISH A NEW THREE YEAR PERIOD FOLLOWING THE END DATE OF THE REPORT.
WHEN MAY AN ENLISTED MEMBER NOT RECEIVE A MARK OF PROGRESSING?
IF THEY HAVE RECEIVED A PROMOTABLE, MUST PROMOTE, OR EARLY PROMOTE ON THE THE MOST RECENT FITREP OR EVAL IN THE CURRENT GRADE.
WHAT IS INDICATED BY A MARK OF SIGNIFICANT PROBLEMS?
A RECOMMENDATION AGAINST PROMOTION WHICH MUST BE JUSTIFIED IN THE COMMENTS.
WHAT IS THE MAXIMUM COMBINED PERCENTAGE OF SUMMARY GROUP FOR EARLY PROMOTE AND MUST PROMOTE FOR E-6 MEMBERS?
60%
WHAT IS THE MAXIMUM COMBINED PERCENT OF SUMMARY GROUP FOR EARLY PROMOTE AND MUST PROMOTE FOR E-7 TO E-9?
50%
WHERE IS THE TABLE CONTAINING THE MAXIMUM LIMITS ON "EARLY PROMOTE" AND "MUST PROMOTE"RECOMMENDATIONS?
TABLE 1-3 OF ENCLOSURE (2) TO THE EVALMAN.
WHAT IS INDICATED BY AN "X" IN THE RECOMMENDED PORTION OF EVAL BLOCK 47(RETENTION)?
THE REPORTING SENIOR RECOMMENDS REENLISTMENT OR EXTENSION BASED ON PERFORMANCE, BUT DOESN'T CERTIFY THAT ALL REENLISTMENT REQUIREMENTS HAVE BEEN MET.
WHAT IS ENTERED IN EVAL BLOCK 48 AND FITREP BLOCK 44 (REPORTING SENIOR ADDRESS) FOR ACTIVE DUTY REPORTING SENIORS WITH TRANSFER OR RETIREMENT ORDERS?
THE ADDRESS OF THE NEXT COMMAND OR HOME ADDRESS, AS APPROPRIATE.
WHEN ARE O3 FITREPS DUE?
JANUARY 31
WHEN ARE O2 FITREPS DUE?
FEBRUARY 28
WHEN ARE O1 FITREPS DUE?
MAY 31
WHEN ARE O4 FITREPS DUE?
OCTOBER 31
WHEN ARE W5, W4, AND W3 FITREPS DUE?
MARCH 31
WHEN ARE O6 FITREPS DUE?
JULY 31
WHEN ARE E1-E3 EVALS DUE?
JULY 15
WHEN ARE E4 EVALS DUE?
JUNE 15
WHEN ARE E5 EVALS DUE?
MARCH 15
WHEN ARE E6 EVALS DUE?
NOVEMBER 15
WHEN ARE E7 AND E8 FITREPS DUE?
SEPTEMBER 15
WHEN ARE E9 FITREPS DUE?
APRIL 15
WHAT IS AN EXCELLENT METHOD FOR SUPERVISORS TO HELP KEEP A MEMBER ON TRACT IN THE AREAS OF JOB PERFORMANCE AND CAREER DEVELOPMENT?
BY CONDUCTING INFORMAL COUNSELING SESSIONS ON A REGULAR BASIS
WHAT IS AN EXCELLENT WAY TO SUMMARIZE A COUNSELING SESSION?
ASK THE MEMBER FOR COMMENTS ON THE DISCUSSION TO MAKE SURE THEY UNDERSTAND THE RESULTS OF THE SESSION
HOW SHOULD A COUNSELING SESSION BE TERMINATED?
ON A POSITIVE NOTE ENSURING THE MEMBER LEAVES THE SESSION IN A POSITIVSE FRAME ON MIND
WHAT IS A TECHNIQUE THAT IS USEFUL IN REDUCING OR ELIMINATING THE PROBLEM OF FALSE ASSUMPTIONS IN A COUNSELING SESSION?
LISTENING AND NOT INTERRUPTING THE MEMBER
WHAT IS THE TASK OF THE COUNSELOR WHEN CONDUCTING A COUNSELING SESSION?
TO DIRECT AND FOCUS THE PERFORMANCE OF SUBORDINATES AND TO DEVELOP THEIR PROFESSIONAL AND MILITARY EXPERTISE
NORMALLY, WHO IS THE COUNSELOR FOR E5 TO E6 PERSONNEL?
THE DIVISION, DEPARTMENT, OR WORK CENTER CHIEF PETTY OFFICER
NORMALLY, WHO IS THE COUNSELOR FOR E7 TO O6 PERSONNEL?
THE REPORTING SENIOR OR THE IMMEDIATE SUPERVISOR WHO WILL DRAFT THE FITREP
NORMALLY, WHO IS THE COUNSELOR FOR E1 TO E4 PERSONNEL?
THE RATER(E6 OR ABOVE), WHO IS USUALLY THE DIVISION, DEPARTMENT, OR WORK CENTER LEADING PETTY OFFICER
WHAT IS THE LAST STEP IN THE MIDTERM COUNSELING SESSION?
SUPERVISOR ENTERS DATE, IN BLOCK 30, SIGN IN BLOCK 31, AND MEMBER SIGNS BLOCK 32.
AS A MINUMUM, WHAT BLCOKS OF THE COUNSELING WORKSHEET SHOULD BE COMPLETED DURING THE MID TERM COUNSELING SESSION?
BLOCK 1 AND BLOCKS 29-32
WHAT IS USED AS THE COUNSELING WORKSHEET?
THE STANDARD FITREP AND EVAL REPORT FORM
WHEN SHOULD PERFORMANCE COUNSELING BE DONE?
AT THE MID POOINT OF EACH EVALUATION CYCLE AND WHEN THE FITNESS OR EVALUATION REPORT IS SIGNED
WHO IS THE SOLE JUDGE OF WHICH ITEMS TO USE IN A REPORT SUBMITTED BY A MEMBER PROVIDING THE INPUT?
THE REPORTING SENIOR
WHAT RECORD SUMMARIZES A MEMBER'S PROFESSIONAL AND PERFORMANCE HISTORY?
THE PERFORMANCE SUMMARY RECORD
WHEN PREPARING THE ADVANCEMENT IN RATE OR CHANGE IN RATE WORKSHEET (NAVEDTRA 1430/2) WHAT PERFORMANCE MARK IS USED FOR PROGRESSING?
3.4
HOW MAY SUPPLEMENTARY MATERIAL BE SUBMITTED?
AS EITHER A LETTER-SUPPLEMENT OR A SUPPLEMENTAL REPORT
WHAT IS THE OFFICIAL RECOMMENDATION FOR OR AGAINST ADVANCEMENT?
FITREP/EVAL PROMOTION RECOMMENDATION
HOW DOES COMNAVPERSCOM STORE THE SIGNED RECORD COPY OF EACH REPORT?
IN AN IMAGE FILE WHICH IS MAINTAINED IN OPTICAL DISK FORMAT
HOW ARE SPECIAL REPORTS CONSIDERED FOR BOTH OFFICERS AND ENLISTED?
AS REGULAR REPORTS
WHAT IS THE ONLY REPORT THAT PROVIDES CONTINUITY?
REGULAR REPORTS
WHAT IS THE LOWEST GRADE THAT MAY BE DELEGATED AS A REPORTING SENIOR FOR E4 AND BELOW MEMBERS?
E7, GS-11 OR EQUIVALENT
WHAT IS THE LOWEST GRADE THAT MAY BE DELEGATED AS A REPORTING SENIOR FOR E5-E9 MEMBERS?
O4, GS-12 OR EQUIVALENT
WHAT IS THE REQUIRED GRADE FOR A DELEGATED REPORTING SENIOR FOR OFFICER REPORTS?
O5, GS-14 EQUIVLALENT
WHEN MAY AN E-6 BE A RATER?
FOR E4 AND BELOW PERSONNEL
WHEN MAY A SENIOR RATER BE OMITTED?
WHEN THE REPORTING SENIOR IS THE RATER'S IMMEDIATE SUPERVISOR
WHAT CIVILIAN GRADES ARE ALLOWED TO SIGN REPORTS FOR E5 TO E9 PERSONNEL
GS-13 OR EQUIVALENT
WHAT IS THE PUNCTUATION RULE FOR THE ADDRESS ON THE FITREP/EVAL SUMMARY LETTER?
NO PUNCTUATION EXCEPT IN THE ZIP CODE
IS RANKING AUTHORIZED IN REPORTS?
YES IN THE COMMENTS BLOCK
WHEN IS THE MEMBER'S WRITTEN INPUT REQUESTED?
ABOUT ONE MONTH PRIOR TO DUE DATE
MAY THE SAME PERSON SIGN AS THE RATER AND SENIOR RATER?
NO, ONLY SIGN AS THE SENIOR RATER

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